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TIME TO LIVE TIPS
"Time is too slow for those who wait, too swift for those who fear,
too long for those who grieve, too short for those who rejoice, but for those who love, time is eternity."


 

Okay, if you've got time right now, let's get one thing straight - time IS! We can’t manage it, increase it, decrease it, speed it up, slow it down, save it or lose it. It marches on relentlessly day after day, year after year at exactly the same speed, no matter what we do. Time is a constant, and it is one of the few things in life totally unaffected by the use we make of it. No matter how well we spend our time today, we’ll still only get 24 hours tomorrow. And fortunately, no matter how badly we may waste our time, it won’t bear a grudge; we’ll still get our 60 minutes in every hour tomorrow. Sometimes, on a really bad day, I like to remind myself that I am only going through exactly the same number of minutes and seconds as I did on the best day of my life, and I’m going through them at exactly the same speed. They just FEEL longer!

So if we can’t manage time, why do so many books and management courses feature time management? Well, what we do manage (or unfortunately more often than not, don’t manage!) is the use to which we put our time. Every time we choose to do one thing, we are also choosing not to do something else. Cause and effect. So wise choices about what we spend our time on are vital to achieving what we need to get done in time.

In reality, Time Management is actually simple. Do the right things, in the best way possible. Only 2 questions apply:

Is this the best thing for me to do now?

Am I doing it in the best possible way?

Some useful tips for Time To Live - You need "PAR FIVES"

P - PLAN & PRIORITISE

Plan your work, then work your plan. You need both the big picture and the details. Set long term and short term goals. Create a master list, a daily list, and a project list. Making detailed organized plans of action are a great time saver. Each time you make your planning schedule be sure to include some activity that works toward your long and short term goals. Finally give up the old FORWARD goal setting method. People who achieve, do it BACKWARDS - they begin with the end in mind, and just imagine they've already achieved their goals; then they 'look back' to see how they did it! Let your conscious and unconscious work TOGETHER to support you.

A - ACTIVATING YOUR ATTITUDE

Move from 'I must', 'I should' 'I ought' to 'I can', 'I will'. Learn to ask yourself the kinds of questions that lead to getting the results you want. Remember every action or inaction involves choice. Do you want to really spend your time moaning, or would you prefer to learn to ask yourself the questions that move you to your outcome?

R - REPEAT SUCCESS

Just think about the last time you went away on holiday, and how you got so much done in those few days before you left. What strategies and techniques did you employ that made you so effective and focused? Can you repeat them? Alternatively, imagine you are going away tomorrow and work through today accordingly. Very important, when you do complete a goal, remember to celebrate it and reward yourself.

F - FOCUS

Get clear on your task: "What am I attempting to achieve? How am I attempting to achieve this? Is there a better, easier, more FUN way?" When you are done with your task put it away. Self-discipline is the ability to make yourself stay focused on only those things that are important. Practice makes perfect, so work on managing your time everyday. It is the key to your future success. And by the way "DON’T think of a purple striped giraffe". When you read those words, what did you do in your head? I’ll bet you thought of a purple striped giraffe, right? THE MIND DOES NOT UNDERSTAND THE NEGATIVE! In order to make sense of the words, our brains have to recall an experience of the very thing that it’s being asked NOT to do, and put ‘DON’T’ in front of it…… by which time it’s too late! You can only think of that purple striped giraffe! Telling yourself or someone else not to worry can CAUSE worrying! Instead of saying what NOT to do, say what TO do, such as: "Enjoy your afternoon!"

I - IMPROVE YOUR WORK-LIFE BALANCE

Live your life your way. You have to make time for play and dreams. After all, you have to feed your soul, just as much as you have to feed the bank account! Find some balance in your life and enjoy it. And schedule personal activities too, so you make time for family, friends, your health and fun; because having a balanced life reduces stress and increases energy levels. Time management is really life management!

V - VALUES ALIGNED

You know what you want to do. But what moves you? It's your values - what's important to you - that moves you. So start today to discover your values, and check that your goals are aligned with them.

E - EMOTIONAL FREEDOM

You're in the supermarket, and at the checkout someone in front wants to change every single item, and 5 minutes feels like an hour! Or you meet an old friend and start chatting, and you look at your watch and wonder where all the times gone! TIME IS A PERCEPTION AND AN EMOTION. Think about all those things you have been putting off. Just imagine what would be a better emotion to undertake those tasks. Perhaps change your pictures in your head, or your inner voice; or just breathe faster or slower, or move your body, to change your feelings. Go on... take some time, and try it!

S - SAY NO

Learn to say no. Watch out for those 'time thieves', choose to do the right thing not to do things right! Don't let your mouth overload your back. And learn to delegate! It's tempting to do something yourself when you think you can do it faster and better. But consider the long term - delegation now will save time in the future, and if done appropriately can motivate your staff, boost their confidence and help them develop their skills

"What is the most important thing I could be doing right now that would have the greatest positive effect in the long term?"


Paul on Channel Five 11:30 News with Kate Gerbeau

TIME TO LIVE QUIZ

Planning

  • Do you set aside enough time for planning?
  • Do you plan each day in advance?
  • Do you spend most of your time on your most important activities?
  • Do you prioritize your tasks into 1) high-payoff 2) medium-payoff 3) low pay-off
  • Do you meet your goals as planned?

Choosing

  • Do you actually give yourself choices?
  • Do you look for things to get finished so that you can spend time on what really matters?
  • Do you set aside time to read materials that keep you up-to-date with developments in your field?
  • Do you set aside uninterrupted time for important projects?
  • Do you find it easy to say no?
  • Do you set boundaries to prevent telephone or in-person interruptions?
  • Do you delegate whenever possible?
  • Do you rarely have to deal with similar problems due to lack of policy and procedure statements?

Scheduling

  • Do you rarely have to cancel or change your schedule?
  • Do you consider the time it will take before taking on new activities?
  • Do people rarely have to wait for you?
  • Do you group like tasks together?

Organizing

  • Do you have your calendar handy at all times?
  • Do papers cross your desk only once (toss, file, refer, act on, read later)?
  • Can you find anything in your office in less than two minutes?

Doing

  • Are your telephone calls and written communications short and to the point?
  • Do you insist on an agenda for meetings?
  • Do you rarely work overtime or take work home when you don't want to?
  • Do you respond to phone calls, letters, email and reports in a timely fashion?
  • Do you rarely procrastinate?

Being

  • Do you live in the present most of the time?
  • Do you have an abundance mentality when it comes to time?
  • Are you relaxed about time?
  • Do you have a warm, appreciative relationship with time?
  • Are you making the best use of your time right now?

Choose the three areas in your life that will make the most difference in how you spend your time. What three actions will you take to ensure that you are managing your time well?


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